We are happy to announce that communications regarding changes to Signature 365 will now be posted within the Signature 365 announcements widget!

We will now post Release notes, Bug fix information and service Announcements within this platform, ensuring you have immediate access to the latest information and release details directly from the Signature 365 portal. Change logs for Signature 365 releases will now also be accessible from this platform.

Major updates which may change the user or portal experience will be posted in advance of release using an automatic alert on login, ensuring that you are always up to date with any changes that may affect you or your users.

Signature 365 received the first major update of the year in April. This included several bug fixes and minor enhancements but most of the development work focused on adding a Role Based Access Control feature to allow fine-tuned control of permissions.

Role-Based Access Control Changes

We have introduced a new feature allowing the creation and assignment of custom roles. These granular permissions are introduced alongside the existing Administrator and Editor roles and will allow you to restrict access to all components of the Signature 365 portal – granting read or manage permissions as required.

You can learn more about this change at the link below:

Role-Based Access Control

Search improvements

The search functionality within Signature 365 has been significantly improved from a performance standpoint, returning results much faster for customers with large (>5000) users. As our number of customers grows this will ensure that the speed and responsiveness of the search is maintained. 

In testing, for a customer with 150000 users, search time has reduced from around 4 minutes (assuming no timeouts were encountered) to around 3 to 4 seconds. This improvement will also reduce instances where the search function loops and cannot recover.

Versioning and Drafts 

This feature has been implemented for signature, campaign and disclaimer templates, allowing live templates to be edited and saved to draft without immediately publishing the changes to the live solution.

You can find more information on this at:

Template revisions and draft mode

Outlook Mobile Add-in

Signature 365 is the first signature management solution globally to launch this much-requested feature, which is live for all customers using Outlook for iOS and Android devices. The feature is automatically enabled for all tenants and auto-inserts the user’s default signature into all new emails, removing any stored signatures from Outlook.

The only additional step is to ensure version 1.8 or later of the add-in is deployed to your users. You can find more information on this exciting new feature at: 

Using the Signature 365 Outlook mobile add-in

As you can see from the 2 features above, our development team have been hard at work in the new year, the following changes are upcoming in the next few months:

• Add-in SSO – allowing better use of the Send on Behalf feature
• Template Folders and permissions
• Rule-based access control for users